Welcome, Admin 👋
Manage beneficiaries, projects and aid from one place.
Social Aid 2025
Beneficiary management, aid distribution and community projects.
| Person | Project | Action | Date |
|---|
⚙️ Customize dashboard
Choose which widgets to show on your home dashboard.
Always visible — cannot be hidden
🤝 Social Aid 2025
Workspace for beneficiary management and aid distribution.
| Form | Type | Link | |
|---|---|---|---|
| 📋 General registration | Registration | yoursite.app/register.html | |
| 📦 Food Basket — Sign | Aid | yoursite.app/sign.html?project=basket | |
| 🧰 Emergency Kits — Sign | Aid | yoursite.app/sign.html?project=clothing | |
| 🩷 Pesach — Sign | Aid | yoursite.app/sign.html?project=medicine |
| # | Name | ID | City | Moadon | Status | Children | Signed |
|---|
Public forms
Two types: a general registration form and a per-project signature form.
General registration
New people register here. Their data is saved and they will be auto-identified in any future project by entering their ID number.
Per-project signature forms
Each project has its own form. Enter ID to be auto-identified. Sign to confirm aid received.
| Name | Type | Link | Records | |
|---|---|---|---|---|
| General registration | Registration | yoursite.app/register.html | 4 | |
| Food Basket — Signature | Signature | yoursite.app/sign.html?project=basket | 2 sigs | |
| Emergency Kits — Signature | Signature | yoursite.app/sign.html?project=emergency-kits | 2 sigs | |
| Pesach — Signature | Signature | yoursite.app/sign.html?project=medicine | 2 sigs | |
| Camp Leaders — Registration | Registration | yoursite.app/camp-leaders.html | 0 | Open |
| Multi-project sign-in | Quick sign | yoursite.app/multisign.html | — | Open |
📋 Beneficiary Registration
Fill in this form to register in the system. Once registered, you will be automatically identified in any aid project just by entering your ID number.
Your data is stored securely and used only for aid management.
Registration complete!
Next time you participate in a project, enter your ID number and you will be identified automatically.
📦 Food Basket — Aid receipt
Enter your ID number. If already registered, your details appear automatically. Then sign to confirm you received the aid.
Aid recorded!
Your signature has been saved for . Thank you.
People database
4 peopleAll registered people, with project history and signatures.
Form Builder
Create custom forms for your projects. Each form gets its own shareable link.
PDF Editor
Edit your own PDFs: place your signature as many times as you need and write text anywhere. Your PDFs stay saved here, so you can edit them again or download them.
My signatures
Document Sign
Upload a PDF, mark where the signature goes, and send a link. The person signs from any device and you see the status here.
Import / Export
Download your data or import from Airtable, Google Sheets, Excel and other platforms.
Download your data as CSV (opens in Excel, Google Sheets, Airtable) or JSON.
Import people from a CSV or JSON file exported from Airtable, Google Sheets, Excel or any other platform.
📄 Import from CSV
Export from Airtable/Google Sheets/Excel as CSV. Required columns: first_name, last_name, document
📋 Import from JSON
Import a JSON file previously exported from AidBase or another compatible system.
🗺️ Column name reference
AidBase accepts these column names (case-insensitive). Any extra columns are ignored.
first_namelast_namedocument or idphonecityaddressfamily_statuschildrenUsers
Manage who has access to this organization's panel.
Settings
Customize the platform, logo and all public form texts.
🖼️ Organization logo banner
Appears full-width below the AidBase top bar on all public forms.
Shown in the Home greeting ("Welcome, [name]") instead of the admin's personal name.
🔗 Public form links
Share these links with beneficiaries.
👥 Family status categories
Add, edit, or remove the options shown in the "Family status" dropdown when editing a person -- like Single parent, Pensioner, Couple, etc. Changes apply immediately, everywhere, without needing a code update.
Diapers project items (טיטולים)
The three columns of the diapers project and the public sign form: rename each column and edit the options of its list. Changes save automatically and apply to the table, the editor and the sign form.
📋 Sign form: eligibility status (סטטוס לקבלה)
Options shown in the "סטטוס לקבלה" dropdown on the public sign form (sign.html) -- why someone qualifies for aid. Changes apply immediately. "אחר" (Other, with a required Hebrew-only "specify" field) is always shown last and can't be removed.
💑 Sign form: marital status (מצב משפחתי)
Options shown in the "מצב משפחתי" dropdown on the public sign form (sign.html), next to number of children. Changes apply immediately.
🏷️ Origin / List categories
Tag beneficiaries by where they came from — e.g. "Local", "Emergency Kits — Foundation X, City Y", "Camps — visitors, one-time". Use this to keep people you're only helping occasionally or on behalf of another foundation separate from your regular list, without needing a separate database. Filter or export by tag from People.
👥 Groups
Assign each beneficiary to a group within a project (e.g. "Group A — Monday" for a food basket route). Choose whether a group is available to every project or only one specific project when you add it. Assign a group from Beneficiaries → select people → "Assign group"; filter or add a "Group" column from Beneficiaries too.
📆 Monthly recurring projects
For projects like Food Basket, open the project → Beneficiaries → By Month to browse any month. From there you can copy a sign link locked to that exact month (for someone catching up on a missed month), and track bags received vs. remaining to distribute for the month you're viewing. See the ? help button on the Workspace page for the full walkthrough. To make a new project recurring monthly, set its recurrence type when creating it (or from the project's Info & link tab afterward).
🔗 Share view-only link
To let a partner foundation or volunteer see one project's beneficiary list without giving them an AidBase account: open the project → Beneficiaries → ⋯ → Share view-only link. You choose which columns they can see (name, phone, address, status, etc.), optionally set an expiration, and can revoke access at any time — it takes effect immediately. They only ever see that one project, read-only, with no login and no editing.
📌 "Registered by" options
Add, rename, or remove the options offered for "Registered by" in JF סלי מזון (e.g. "Dina", "CLM"). Add as many as you need, or rename an existing one at any time -- changes apply immediately. Signatures already tagged with a deleted option keep showing it until changed manually.
🏠 Moadon options
Add, rename, or remove the moadons offered in "Edit person". Assign or change a person's moadon from their own Edit person modal at any time.
📝 Multi-sign form: visible projects
Choose which projects show up as options in the public "multisign.html" form (where one person can sign for several projects in one visit). Unchecking a project here doesn't affect it anywhere else in AidBase — only whether it appears as a signable option on that one form. Changes apply immediately.
💳 Payment methods
Add, rename, or remove the options offered in "Payment method" (used in Camps). Shared across every project that uses it -- changes apply immediately.
🧪 Experimental features
Off by default. Turn these on if your team wants to try them -- each one only changes something for people who explicitly enable it here.
🏷️ Text & labels
Rename fixed text shown across the app -- button labels, column headers, status names -- without needing a code change. Leave a field blank to use the default shown as its placeholder.
🔀 Sort dropdown options
Choose which "Sort" criteria show up in the Beneficiaries table's Sort dropdown -- separately for each project. "Sort: Default" always stays available.
🕀 Pesach registration form
Edit the texts and options shown on the Pesach registration form.
🏕️ Negev Camp registration form
Edit the key details shown on the Negev Camp registration form (negev-camp.html) -- camp name, dates, payment deadline, and prices. Saved changes appear on the live public form right away.
Changing a price here also updates that price's payment link automatically -- no need to edit links separately.
⚠️ Camp name appears inside the parents' legal consent text on the form. Changing it updates those sentences too -- double check the live form after saving.
📋 Registration form texts
Edit the texts shown on the registration form (register.html).
✍️ Signature form texts
Edit the texts shown on the signature form (sign.html). These apply to all projects.
👁️ Column & section visibility
Choose what to show or hide in each section of the admin panel.
🛡️ Form Validation Rules
Smart rules applied automatically to all public forms. Toggle on/off and edit error messages. Saved to all forms instantly.
✅ Field Validations
Set rules for each field in all public forms — Sign, Register, Emergency Kits.
Changes are saved and applied automatically to all forms.
ℹ️ How does this work? Click to learn
⭐ Required — The person must fill this field. If empty, they can't submit the form.
🔢 Numbers only — Only digits are allowed (0–9). Good for ID number, phone, etc.
🔤 Letters only — Only letters allowed. Good for names.
📏 Min digits — The minimum number of characters required. Example: ID must be at least 9 digits.
📏 Max digits — The maximum number of characters allowed.
💬 Error message — What the person sees if they fill it wrong. If empty, a default message is shown.
Example: ID field → Required ✓, Numbers only ✓, Min 9, Max 9 → "ID must be exactly 9 digits"
🌐 Language / שפה
Click the globe to choose your language. / לחץ על הגלובוס לבחירת שפה.
⚙️ Platform features
Enable or disable specific platform features. Changes apply immediately to all devices.
📝 Sign form texts
Edit the declaration (תצהיר) and donation note shown on the simple sign form (sign.html?project=X) — used across all projects. Changes apply immediately, without needing a code change.